Sub-Companies help you keep a large Rise Vision account organized and secure. Instead of having all your displays, users, schedules, and presentations kept in one location, you can compartmentalize in sub-companies to minimize confusion. Following a few best practices when you plan, set up, and manage your Sub-Companies will reduce the risk of content being changed on the wrong displays and make your account easier to manage as it grows.
New to Sub-Companies? See Navigate and Manage Sub-Companies for step-by-step instructions on navigating, creating, moving, and deleting them.
Plan Your Structure
- Use Sub-Companies when you need separation: Common reasons include multiple locations, buildings, departments, or regions that are managed by different people, and not wanting confusion or distraction by the users.
- Map out your hierarchy before you build it: Sub-Companies can have their own Sub-Companies, so decide on a structure such as District > School or Region > Building first. A structure planned up front is easier to manage than one rearranged later.
- Use clear, consistent names: Using the Campus or Office or Building or Floor or Department names makes it obvious which company level you are working in.
Set Up Each Sub-Company
- Don't forget to enter an accurate address in the settings. The address is used for weather integrations in Presentations.
- Confirm which Company you are in before making changes. The Company name in the top left corner shows the Company you are currently working in. To return to the Parent Company, click the Company name and then click Switch.
Licensing
Some account settings may limit how display licenses are applied or shared between the Parent Company and Sub-Companies. For more information, refer to Manage Sub-Company Licenses for your Organization.
- Unable to get display licenses to work in a Sub-Company? Reach out to support@risevision.com for assistance.
Manage Users and Access
Just like a user added at the Parent Company can see and 'visit' any of the Sub-Companies (as well as Sub-Sub-Companies), a user added at a Sub-Company can see and 'visit' any company that is Sub- to their own.
- Add users at the lowest level they need. Each Sub-Company is fully separated in terms of content and users, and Sub-Companies cannot access the Parent Company or other lateral level Sub-Companies. A building manager added only to their building's Sub-Company cannot accidentally change content on displays elsewhere.
- Limit Parent Company users to a small group of administrators. Users in the Parent Company have full visibility into all of its Sub-Companies, so Parent access is best reserved for central IT or communications staff.
Organize and Sharing Content
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Manage organization-wide content from the Parent Company. The Parent Company has centralized control over content, user management, and (usually) licensing across its Sub-Companies. Use it for organization-wide messaging and let each Sub-Company manage its own local content. Refer to this article on how a Parent Company can disseminate content to a Sub-Companies: How to Show Common Content Across All Displays with Schedules Overrides. The reverse is not possible.
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Remember that assets are unique to each Sub-Company. Displays, Schedules, and Presentations belong to the Sub-Company they were created in. Content uploaded to the Storage of the Parent Company will not appear in the Storage for the Sub-Companies.
- Check that your plan includes the features you need. Some Sub-Company features, such as Scheduling Overrides in Sub-Companies and sharing custom Templates with your organization, depend on your plan.
Note Sure if You Need Sub-Companies? Try Folders Instead
- If you're only looking to tidy up an account, try adding folders to sequester Displays, Presentation, Schedules, and/or Storage. Check out this article to learn more on how to Use Folders to Organize Presentations, Schedules and Displays.
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